Timeline

Once you are pre-registered, be sure to keep up with the following timeline below so that you will always be up-to-date with the process.

November, 07  January 1, 08	Submit Pre-registration form to commit space for your group! Without this, we CAN NOT guarantee space for you at OneCamp! Pre-Registrations are currently open for ALL CHURCHES.
Early February	You will receive a Registration Booklet with all required forms and information for registration (note that these can also be downloaded here)
Early April	Copy Individual Registration Forms & Medical Releases
Early April	Begin promotions (put out sign-up lists, hang posters, call student leaders, call parents, etc.)
Mid April	Enlist sponsors [one sponsor age 21 or older for each ten of each sex you plan to bring to camp]
Mid to Late April	Begin accepting sign-ups
Mid to Late April	Secure transportation (including drivers)
Late April	Form prayer support groups
Late April	Mail camp promotional flyer
Early May	Begin showing Camp Promo Video
Late May	Finalize plans for transportation, sponsors, and parent meeting
5/31/08	Early Registration Deadline!  Church Registration form & NON-REFUNDABLE Deposit of $90 per camper due. One check per church, payable to OneCamp, PO BOX 292, Needville, TX 77461.   NOTE: If you miss this deadline, your pre-registration will become null & void and your spots will be given to the first available recipients! After this deadline, camp fees increase to $195 per person.  MUST BE POSTMARKED BY 5/31/08!
Early June	Finalize plans with Pastor for a report service after camp
Early June	Recruit late youth (space permitting [email This e-mail address is being protected from spam bots, you need JavaScript enabled to view it to check availability])
6/5/08	All remaining forms postmarked and mailed! (individual camper registration forms, sponsor recommendation form, medical forms, ALL FORMS)
June (TBA)	Electronic Registration to be completed online for your group
Late June	Meet with youth and parents
Late June	Get final check written for total amount due to OneCamp (don’t forget late campers fees)
Late June	Send youth that do not attend meeting a "what to bring list"
06/25/08	Receive final payment from youth
Monday of camp	Final Payment Due One check per church, payable to OneCamp. PLEASE do not under-pay. We are on a budget and need the total amount due when camp begins.

Pre-Registration!

The first step for registration is to pre-register your group at OneCamp.  Pre-registration holds your spots so that we don't give them away to someone else.

 

FAQs

Frequently Asked Questions (pertaining to registered churches)

• Can I bring more students than I have pre-registered for?  Typically, you can with permission.  Please DO NOT bring additional campers without permission.  Obtain permission by emailing This e-mail address is being protected from spam bots, you need JavaScript enabled to view it .
• What happens to my 50 spots if I only pay deposits for 40 students on May 31st?  The other ten are gone!  Please know that you will ONLY have beds pace reserved for the number of spaces you send deposits for with your May 31st mailing.  FOR THAT REASON, we suggest you get an additional spot or two if you're going to need it.  But, if you do, remember the deposit for your spots are non-refundable.  In other words, May 31st is the point of no return.  It's commitment time. 
• Can I swap out my students if I have additions or drops?  You bet.  At this point, our concern is with numbers.  If you have dropouts and add new students, do not even bother letting us know until after June 6th.
• I'm a youth minister, but I'm not 21.  Can I be a sponsor?  Texas State Law requires us to have at least one sponsor 21 years of age or older per 10 students.  But, the law does NOT say that we can't have other sponsors who are NOT 21 years of age.  So- if you're underage, come to camp as a sponsor, but do your best to have an "extra" sponsor for your group who can help us meet the state requirements.
• What happens if students do not show up to camp at the last minute?  No-Shows will not be billed the full price of camp, but WILL lose their initial deposit.  Your payment made on the Monday of your week of camp will automatically compute your no-shows and your attending campers.
• Why is our deposit non-refundable?  This is a question we really want to answer.  At OneCamp, as with any other camp, we make plans year-round for our next camp.  At some point, we have to stop planning and start acting.  That point is our deadline date for deposits.  At that time, we are no longer planning for 600 students, for example, but are actually purchasing t-shirts, equipment, recreational supplies, and paying our ministerial staff.  At this point in the year, having held spaces in good faith for students who fail to show, we have in effect already spent their money by the time camp comes around.  Additionally, we turn away churches each year from attending camp.  By the end of May (our deposit date) it is no longer possible to fill spots abandoned by no-show students.  We understand that emergencies come up and students sometimes cannot come to camp.  We have no hard feelings.  But, the simple fact is that we have to pay for $70 worth of their week whether they come or not.  Thus, the non-refundable deposit.
• I'm confused about what year to register my students for.  Is it next year's school grade or last year's?  Please register your students for NEXT YEAR'S school grades.  So, NEXT YEAR'S 7th graders through college freshmen are invited to OneCamp.

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